Job Description

TARGET CLOSE DATE:
08/08/2025

PAY GRADE:
Grade 18

TYPE:
Full time

JOB SUMMARY:
The City of Bessemer is seeking a motivated and dedicated Event Planner. This role will be responsible for the booking and preparation of various events (e.g., weddings, receptions, graduations, pageants, business meetings, civic meetings) held at civic centers, auditoriums, or other facilities. Employees in this job class communicate with clients who have rented the facility to gather all the necessary information about their event, discuss their needs, answer any questions and determine the rental rate. Event Planners oversee and assist with the setup of events by scheduling event staff, drafting the room layout, scheduling and working with vendors, and creating and posting directional signage. Employees in this job class also maintain inventory levels, monitor the budget, conduct outreach activities, and ensure safety standards are met with every event.

COMPENSATION & BENEFITS:
The City of Bessemer provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this position is listed below:

Bessemer - $18.89 - $29.30 USD Hourly

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

Option A:

• Driver's license.
• Experience running an event service business (e.g., catering, party rentals).
• Experience in customer service (e.g., face-to-face interactions, sales, solving customer problems and complaints).

Option B:

• Driver's license.
• Experience planning and organizing events (e.g., weddings, sports, entertainment).
• Experience in customer service (e.g., face-to-face interactions, sales, solving customer problems and complaints).

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Bessemer. These qualifications may be considered by the hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Associate's or higher degree in Public Administration, Marketing, or Hospitality.
• Experience supervising or overseeing the work of others (e.g., reviewing, delegating tasks).

TYPICAL JOB DUTIES:

• Plans and schedules sporting, entertainment, or exhibition events and programs by booking rooms and/or event space, managing pre-event activities, and coordinating with the event setup crew.
• Coordinates services for events, such as accommodation and transportation for participants, catering, signage, displays, special needs requirements, printing, and event security.
• Organizes registration of event participants (e.g., vendors, clients, safety personnel) to ensure sufficient number of event and safety personnel based on number of anticipated attendees.
• Schedules events by updating venue event calendar using event management software or scheduling book to prevent rooms or venue from being double-booked.
• Coordinates and oversees sporting, entertainment, or exhibition events and programs events by coordinating day-of, and post-event activities.
• Conducts walk-through prior to event time to ensure facility compliance requirements are upheld and event specifications conform to customer requirements.
• Holds pre-event meeting with venue staff to review expectations of event and potential obstacles.
• Confers with staff at a chosen event site to coordinate details.
• Conducts post-event evaluations to determine how future events could be improved (e.g., correct number of event staff, correct number of safety/security personnel).
• Performs general administrative duties such as reviewing or producing reports, letters, or memos, attending meetings, and collecting and processing fees.
• Collects venue and event related fees from customers or vendors to secure event space and/or services.
• Creates reports detailing venue use (e.g., event type, inventory/equipment used, cost and fees collected) in order to provide city personnel (e.g., Mayor, venue Directors) information on events, costs, and revenue.

PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Employees may be expected to lift objects and equipment weighing up to 75 lbs.

WORK ENVIRONMENT:
Work is primarily performed in an office setting or employer-owned facilities such an auditorium, event space, or athletic facility. Work involves use of standard office equipment, such as computer, phone, copier, etc. Employees may be expected to work overtime and on weekends or holidays to oversee and facilitate events.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

Job Tags

Hourly pay, Full time, Work at office, Local area, Monday to Friday,

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